Mind sweep categories
productivityThis is the incompletion trigger list that David Allen recommends you to review every time you need to do a mind sweep:
Professional stuff:
- Projects started, not completed.
- Projects that need to be started.
- Commitments/promises to others (boss, partners, colleagues, subordinates, customers, organizations, professionals…)
- Communications to make/get (phone calls, e-mails, letters, memos, etc.)
- Writing to finish/submit (reports, proposals, articles, promotional materials, instructions, etc.)
- Meetings that need to be set.
- Decisions that have to be made. Who needs to know?
- Significant read/review.
- Financial stuff (budgets, forecasts, statistics, credit line, cash flow, etc.).
- Projects formal planning (goals, targets, objectives).
- Travel.
- Banks.
- Administration (legal issues, insurance, procedures, etc.)
- Customers.
- Marketing.
- Promotion.
- Sales.
- Systems (computers, phones, office equipment).
- Supplies.
- Waiting for… information, delegated tasks, replies, petty cash, ordered items, decisions of others, etc.
- Professional development (training, things to learn, skills to practice.)
- Research.
Personal stuff:
- Projects started, not completed.
- Projects that need to be started.
- Commitments/promises to others (spouse, children, family, friends.)
- Communications to make/get with family and friends.
- Upcoming events (birthdays, anniversaries, weddings, travel, social events, cultural events, sporting events, etc.)
- Things to do (places to go, people to meet.)
- Administration (bills, banks, investments, loans, taxes, insurance, legal affairs.)
- Waiting for… orders, repair, loaned items, etc.
- Home/household (plumbing, electricity, decoration, furniture, etc.)
- Computers (software, hardware, connections, internet.)
- TV, VCR.
- Music, CDs.
- Cameras, film.
- Phones.
- Sports equipment.
- Closets/clothes.
- Garage/storage.
- Vehicle repair/maintenance.
- Pets.
- Health care.
- Hobbies (books, music, movies.)
- Errands (drugstore, market, bank, stationer, etc.)
- Community (neighborhood, schools, local government).
Source: https://facilethings.com/gtd-dictionary/en/incompletion-trigger-list